Letter Writing
1] Application for leave of absence
v Points to be remember:
1) Sender's address
2) Date
3) Receiver's address
4) Subject
5) Applicant
6) Salutation
7) First paragraph
8) Second paragraph
9) Complimentary close
✔ Reasons for leave: Fever, Wedding ceremony,
Family trip etc.
✔ Duration of leave.
✔ Assurance to complete the pending work.
✔ Use name given in the hint points.
✔ If no name is given in the hints, take name
like XYZ.
✔ Write in brief. Use formal words. Use clear
and lucid language
Q. Write an application to the Principal of
your college to grant a leave for four days. Use the following points.
[Point: Name:
X.Y.Z., Reason: Unable to attend classes due to fever, Request to grant a leave]
[Right Alignment]
X.Y.Z.
--------------
--------------
--------------
20 Feb, ----
The Principal,
---------------------------
---------------------------
---------------------------
Subject: Application
to grant -----------------------------------------
Applicant: -----------------------------------------------------------------
Respected Sir,
I am a student in your College. I am studying in --------- Division
--------. Respectfully, I want to say that l am suffering from
------------------- from ------------------- days. It is very difficult for me
to attend ---------. I am ------------ due to illness. The doctor advised me
---------------. I attached a ---------------- along with this letter.
So I request you to ----------- for four days. I assure you that will -----------
my pending work as soon as I recover from this illness.
Thank you,
Yours obediently,
---------------
Ans: Application letter to grant a leave XYZ
Plot No. 20,
Ram Nagar,
Market Road,
Chalisgaon
20th Feb, 2021.
The Principal,
Rashtriya Junior College,
Station Road,
Chalisgaon.
Subject: Application to grant a leave.
Applicant: XYZ
Respected Sir,
I am a student in your College. I am studying in Class- XIlth, Division A. Respectfully I want to say that I am suffering from malaria fever from two days. It is very difficult for me to attend the regular classes. I am weak due to illness. The doctor advised me to take a rest of four days. I attached a medical certificate along with this letter.
So I request you to grant me a leave for four days. I assure you that I will complete my pending work as soon as I recover from this illness.
Thank you,
Yours obediently,
XYZ
2] Letter of Concession
Hints:- Add such sentences - I am a student of your college, studying in Class ------- Division ------ Give academic record. Mention loss of father’s job or any other major issue. Request to give 50% concession in fees on humanitarian grounds.
Q. Write an application to the Principal of your institution to grant concession in Fees.
Use the following points: Applicant - XYZ, Reason: Unable to pay complete fees, Request concession, Reasons for concession: weak financial condition of family, Give Assurance to show bright performance.
[Left Alignment]
------------------------------
------------------------------
------------------------------
------------------------------
------------------------------
Subject:- Application for concession in fees.
Applicant:- ------------------------------------------
Respected Sir,
---------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------------------------
Thanking you.
Yours obediently,
--------------
Ans: Letter of concession
XYZ
Plot No. 20,
Ram Nagar,
Market Road,
Chalisgaon.
February 21, 2021.
The Principal,
Rashtriya Junior College,
Station Road,
Chalisgaon.
Subject: Application to grant concession in fees.
I am a student in your College. I am studying in Class- XII, Division A. Respectfully, I want to say that my father who was working in a Private Firm has lost his job and is now unemployed. It is very difficult for me to pay the College fees as my parents have no regular source of income.
I stood first in the annual examination last year and I am very much interested in continuing my studies. I, therefore, request you to grant me concession in fees so that I may attend the College and continue my studies. Please consider my application on humanitarian ground.
Thank you,
Yours obediently,
XYZ
3) Letter to get bona fide certificate
Q. Letter to Principal.
You want a bona fide certificate in
order to get concession in MSRTC bus monthly pass fare. Write a letter of
application to the principal of your junior college requesting him/her to issue
you the same.
Ans: Letter
to get bona fide certificate
X.Y.Z
Plot No.20
Ram
Nagar,
M.G.
Road,
Chalisgaon,
18th
Feb., 2021.
The Principal,
Rashtriya Junior College,
Chalisgaon.
Dist. Jalgaon
Subject: Application
for issuing a bona fide certificate.
Applicant: X.Y.Z.
Respected Sir,
I am X.Y.Z. I am a regular student
of your college. I am studying in Class XIl, Division B. I am writing this
letter for issuing me a bona fide certificate.
Presently, I am coming from a
village which is 12 k.m. away from the college. So I have to travel by MSRTC
bus. The MSRTC is giving a concession of 50% bus fare to the students. I want
to take the monthly bus fare concession pass. To get this concession pass, I
need a bona fide certificate showing my birth date.
So I am requesting you to give me a
bona fide certificate as soon as possible.
Thanking you.
Yours faithfully,
X.Y.Z.
Encl.:-
Photo copy of leaving certificate
Photo copy of identity card
4) Application for scholarship
Q. Write a letter to the president, Rotary
Club of your area for getting scholarship.
Use the followin8 points: a) Give your good score in the class 2) To fight poverty you need
scholarship 3) Make an appeal
Ans: Application for scholarship
XYZ
Buys' Hostel,
Swami Vivekanand College Premises
Station Road,
Jalgaon
February 21, 2021.
Тo,
The President,
Rotary Club,
Station Road,
Jalgaon.
Subject: Application to get scholarship.
Respected Sir,
I am a student in Swami Vivekanand
Junior College station road, Jalgaon. I am studying in Class- XII, Division A.
Respectfully, I want to say that my father who was working in a Private firm, faced
an accident and became handicapped. He couldn't do any work at least one year.
It is very difficult for me to pay the College fees and buy books, as my
parents have no regular source of income.
I stood first in the annual
examination last year and I am very much interested in continuing my studies.
I, therefore, request you to give me the scholarship so that I may attend the
College and continue my studies.
Thank you,
Yours obediently
XYZ
5) Application for issuing duplicate copy of
Leaving Certificate
Q. Write a letter of application to
the Principal requesting him to issue a duplicate copy of Leaving Certificate,
using the information given below.
Applicant: XYZ College: Jaihind Junior College, Deopur,
Dhule Class: XIl (Arts), Division A, Register
No. 10011, Reason: Qualified for Bank Clerical exam, have to submit the documents.
Ans: Application for issuing duplicate copy of certificate
XYZ
Laxmi Nagar
Market Road,
Dhule.
Principal,
Jaihind Junior College,
Deopur, Dhule.
Subject: - Application for duplicate leaving
certificate.
Applicant: - XYZ
Respected sir,
I am XYZ,
studying in std. 12th Arts stream. My division is A and roll number
is 10. I am a regular student. I am qualified for bank clerical post. I want a
duplicate leaving certificate to submit it at the centre.
So I request you
to give me a duplicate leaving certificate. I also declare hear that I will not
misuse the certificate.
Thanks
Yours faithfully
XYZ
6) Complaint Letter
Q. Write a complaint letter regarding
irregular electric supply in your locality.
Use the following points: ) Duration of the problem b) Its impact c) Request to solve the problem.
Ans: Complaint letter regarding irregular electric
supply
Plot
No. 20,
Ram
Nagar,
Market
Road,
Chalisgaon.
March
01, 2021.
The Executive Engineer,
MSEDL,
Chalisgaon, Dist. Jalgaon
Subject:
Complaint regarding irregular electricity supply.
Respected Sir,
We are nearly five hundred families
residing in our locality. We are facing a severe problem of growing instances
of power failure for the last three months. In our locality there are many students
who are preparing for their final examinations. But, this irregularity in
electric supply is causing obstacles in their preparation.
Secondly, this year the summer is
extremely hot. The old persons are not able to face the hot temperature. The
problem of irregular electric supply also leads to some illegal activities in
our locality.
We have already given many
complaints to our local authority. They are always giving us empty promises and
doing nothing. So kindly I am requesting you to look into this matter personally
and solve our problem immediately.
Thanking You,
Yours Faithfully,
XYZ
7) Letter to the Editor of a Newspaper
Q. Write a letter to the Editor of a
Newspaper, drawing attention to the insanitary condition of the City Streets.
Use the following points:
Real condition of roads, garbage and
drainage water seen on the road, dirty smell, its problems, suggestions for
improvement.
Ans: Letter to Editor about Insanitary condition of
City Streets
XYZ
Ram Nagar
M.G. Road,
Chalisgaon.
Feb.21, 2021.
The Editor
‘The Lokmat'
Chalisgaon, Dist. Jalgaon
Subject- Insanitary condition of City Streets.
Respected Sir,
I shall be much obliged if you allow
me a little space in your esteemed paper to draw the attention of the
authorities to the insanitary condition of our City streets. Even though we
have a Municipal Corporation, no steps have yet been taken by the Municipal
authorities to improve the sanitation of the unhealthy streets in the City.
Nearly all the drains are blocked with
rubbish and the filthy water is not allowed to flow causing foul smell. They
have become breeding centers of mosquitoes and other contagious disease germs.
I would like to suggest that the streets should be provided with more drains
and the existing ones properly covered and cleaned, some more dustbins are to
be provided and placed in different parts so that the people may be stopped
from throwing the waste on the streets. There should be daily cleaning of the
roads.
Hoping my suggestions will be taken up and acted on.
Thanking you.
Yours truly,
XYZ
8) Complaint letter to the authority about
prolonged road repair.
Q. Write a letter to the Chief
Executive Officer, Municipal Corporation, Nashik to complaint about the inconvenience
caused by prolonged road-repair work going on in your area.
Ans: Complaint letter to the authority about
prolonged road repair.
XYZ
Ram Nagar
M.G.Road,
Nashik.
20 March 2021.
The Chief Executive Officer
Municipal Corporation,
Nashik.
Subject: inconvenience caused by prolonged road - repair work.
Respected Madam,
I am living in Ram Nagar. I would like
to bring your attention towards the problems that we are facing from 90 days.
Nashik Municipal Corporation undertook the task of repairing roads in our colony.
It was really good sign of progress for us but when we realized that it has
been going on for 90 days, we became agitated. We are facing a lot of problems
due to this work. The road becomes narrow as the side footpath is filled with
construction material.
The heap of construction material and
the ditches create problems for riding vehicles on the road. Small accident of
vehicles and slip of vehicles are the common problems. Is the municipal corporation
waiting for severe capsulitis? We are expecting the completion of work as early
as possible. Please pay attention to this problem and do the necessary action
as early as possible.
Thanking you
Yours faithfully,
XYZ
9) Inquiry Letter
Q. Write a letter to the travel agency.
Imagine that you are Arnav Chavan/ Aditi Chavan, college representative of
Mahatma Gandhi Junior College, M.I.D.C., Narayan Wadi, Chandrapur. You have to
organize short tours to Agra, Jaipur and Mathura.
Write a letter to Shree Hari Tours and Travels, Shop No. 20, Station road,
Pune, enquiring about their terms for conducted tours by railway and deluxe
buses. Enquire about the fare, boarding and lodging charges and arrangements,
total time of the trip and mode of payment.
Ans: Inquiry Letter
Modern Junior College
Narayan Wadi, M.I.D.C.
Sangali.
Feb. 25th 2021.
M/s Shree Hari Tours and Travels
Shop No. 20
Station Road, Pune.
Sub: Enquiry about educational tours
Dear Sir,
We organize short
educational tours to places of social and historical interest during the Diwali
Vacation. The likely places of visit this year are Agra, Mathura and Jaipur.
Please let me
know your terms for conducted tours by train and deluxe buses to places
mentioned above. The rates should include lodging/boarding charges and train
and bus fare. Please send the details about the kind of boarding and lodging
facilities provided by you and the duration of journey and halting charges, if
any. Send information about group discount and student discount facilities.
Expecting an early
response.
Yours faithfully
Arnav Chavan
10) Letter to Principal for arranging special
coaching class for English Grammar.
You are Sumeet Chaudhari/ Sunita
Chaudhari, college representative of K. K. Wagh Jr. College, Nashik. Write a letter
to your Principal asking him to arrange for special coaching for English Grammar.
Give reasons why you need this.
Ans: Letter to Principal for arranging special coaching
class for English Grammar
Manoj / Manish MaliRoom No. 8
Boys' Hostel
Nashik.
5th January, 2021.
The Principal
K. K. Wagh Junior College,
Nashik.
Subject:
Regarding the arrangement of special coaching classes in English Grammar.
Applicant:
Manoj Mali /Manisha Mali
Respected Sir,
I am the representative of the Std.
XI A division. On behalf of my class I want to make a request to you.
Our English teacher was sick and was
on leave for one month. Our half yearly exams are approaching and our grammar
section is not yet complete. Now, if he tries to finish it in a hurry, we shall
not understand it fully. We shall be highly obliged and thankful to you if you arrange
extra coaching classes for English grammar so that we get enough time to
practice and learn it fully. We are ready to stay for extra two hours in the
college. So please grant our request.
Thanking you
Yours
faithfully,
Manoj/
Manish Mali
11) Letter of Concession
Write an application to the Principal of your institution to grant concession in fees.
Name : Kiran Patil,
Cause : Unable to pay complete fees,
Request concession
Ans:-
Kiran Patil
Plot No. 20
Ram Nagar
Market Road
Sinnar
Feb. 21, 2020
To,
The Principal
Mahatma Jyotiba Phule Jr. College
Sinnar
Subject: Application to grant concession in fees.
Respected Sir,
I am a student in your College. I am studying in Class- XII Division A. Respectfully, I want to say that my father who was working in a Private firm has lost his job and is now unemployed. It is very difficult for me to pay the College fees as my parents have no regular source of income.
I stood first in the annual examination last year and I am very much interested in continuing my studies. I, therefore, request you to grant me concession in fees so that I may attend the College and continue my studies.
Thank you,
Yours obediently,
Kiran Patil
12) Letter to Editor of a Newspaper - Insanitary condition of the city streets:
Write a letter to the Editor of a Newspaper, drawing attention to the insanitary condition of the
City Streets. Real condition of roads, it’s problems, suggestions for improvement
Ans:- XYZ
Ram Nagar
M.G. Road
Sinnar
Feb.21,2020
To,
The Editor
Lokmat
Sinnar Branch
Sinnar
Subject - Insanitary condition of the city streets.
Respected Sir,
I shall be much obliged if you allow me a little space in your esteemed paper to draw the attention of the authorities to the insanitary condition of our City streets. Even though we have a Municipal Corporation, no steps have yet been taken by the Municipal authorities to improve the sanitation of the un-healthy streets in the City. Nearly all the drains are blocked with rubbish and the filthy water is not allowed to flow causing foul smell. They have become breeding centers of mosquitoes and other contagious disease germs.
I would like to suggest that the streets should be provided with more drains and the existing ones properly covered and cleaned. Some more dustbins are to be provided and placed in different parts so that the people may be stopped from throwing the waste on the streets. There should be daily cleaning of the roads.
Hoping my suggestions will be taken up and acted on.
Thank you
Yours truly,
XYZ
13) Letter to get bona fide certificate
You want a bona fide certificate in order to get concession in MSRTC bus monthly pass fare. Write a letter of application to the principal of your junior college requesting him/her to issue you the same.
Ans:- Plot No.20
Ram Nagar,
M.G. Road,
Chalisgaon,
20 Feb.2018
To,
The Principal,
Rashtriya Jr.College,
Chalisgaon
Dist.Jalgaon
Subject: Application for issuing a bona fide certificate.
Applicant: XYZ
Respected Sir,
I am X.Y.Z. 1am a regular student of your college. I am studying in Class XII, Division B. I am writing this letter for issuing me a bona fide certificate.
Presently, I am coming from a village which is 12 kms. away from the college. So I have to travel by MSRTC bus. The MSRTC is giving a concession of 50% bus fare to the students. I want to take the monthly bus fare concession pass. To get this concession pass, I need a bona fide certificate showing my birth date.
So I am requesting you to give me a bona fide certificate as soon as possible.
Thanking you.
Yours faithfully,
X.Y.Z.
Encl.:-
1) Photo copy of leaving certificate.
2) Photo copy of Identity card.
